Time Management And Its Characteristics

Time management and its characteristics

Introduction

It has an expiration date and cannot be preserved. Every minute passes and disappears, we cannot reserve it to use when we want. Since you cannot keep and save your time, all you can do is use it differently to dedicate it to really important objectives and abandon the issues that give you little value. Any activity requires time. No matter what you want to get, you will always need a certain time. Plan the time you are going to consume well and how are you going to consume it.

We cannot replace "this time" with "the other". For this reason, it is important to consider how and with whom we are using our time. This is especially important in our relationships. When you consider objectives, when you start projects or when you do any activity, however small, you will have to assign a time. We will have to define, for each objective, how long will take us and at what time we will get it.

Developing

Time characteristics are:

• It can be an enemy to win or an ally if we manage to organize it.
• It can be a scarce resource, if not controlled depending on the priorities assigned to daily activities.
• It can be a friend or an enemy in achieving the objectives and goals that arise.
• It can not be bought.
• You cannot catch, stop or return.
• It is the most valuable thing that individuals have, so you have to use it with the maximum degree of effectiveness.

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• It is said that nobody has enough time, however, everyone has all the time there is. This is the great time paradox.

Characteristics that efficiently manage time:

• They collect all the existing information on the subject in question, and invite those involved and experts in the field to a work table.
• Delegate clearly and precision to ensure that what has been understood as assigned.
• Establish the objectives of the decisions that are made.
• Establish the possible courses of action that allow achieving the objectives in the shortest time.
• Define action alternatives and prevent possible positive and negative consequences.
• They analyze and choose the one that seems the best option in each case.
• They carry a control of the delegate, through reports on what is done, to ensure that planned results are being achieved.

Daily follow -up to the list of important earrings. It is important to remember that time administration is essentially a group effort that requires coordination of activities, helping each other, joint efforts synchronization to ensure the expected results. Manage time effectively, it is a "gift", which can be developed by most people who propose it.

Time administration impact on our management.

Beyond time, what is most talked about today is compliance. time, as is scarce, must be adequately administered. Within organizations, there are systems such as just in time, or other management models to meet their schedules. Regarding work, business management experts have realized the stress that workers suppose to be so long in the office over -dead for deadlines to be met, reports to review or work that remakes.

In view of the poor management of the time that is usually had in the work, they have gone to the way or ideas of gurus in human resources that point towards the need to better make the time in workplaces, with adequate planning for adequate planning forThus to be able to better enjoy leisure time, that this serves to load the batteries and return on Monday to the task with the renewed mood.

People and change: today there is a generalized agreement that organizations are living and intelligent organisms, in the sense that they have the possibility of evolving in superior ways of doing and being. These organizational attributes are a direct derivative of the ability of the people who integrate them. And what distinguishes people from any other living organism is our ability to formulate and fulfill promises, ourselves and others. This capacity is what allows us to coordinate actions with others and improve our habits in time management.

Traditional time administration approaches

Most traditional approaches to administer time are oriented by a short -term logic. These approaches generate short -term behavior habits, influenced by the validity that these paradigms have in our family, school, business and community cultures. His methods end up causing the evils and imbalances that we intend to avoid.

The vision of the future

It shows aptitude to see beyond current reality and become something that we are not yet. The existence of a vision of the future is an indispensable element for the possibility of personal and collective overcoming. No one can find motivation to overcome taking into account only their current situation. Therefore, without a vision of the future there is no motivation and without motivation there is either anyone who can improve their time management. So if there is no vision of the future or not even an approximate model that drives us to imitate it is essential to create it.

The urgent and the important

These premises also adapt to organizations, beyond the type of organization in question: companies, non -profit institutions or state agencies. Because the notion of organization presupposes a double meaning: first, the one that identifies a group of people who voluntarily are grouped to develop tasks through which they hope to transform the reality. second, the distribution and coordination of these tasks and activities.

THE TIME ADMINISTRATION MATRIX

Representing the variables in a double entry matrix, will facilitate not only understanding, but will also provide us with a useful tool and then live the proposed model.

All people -as well as organizations -end up to a greater extent, transforming ourselves in the object of our attention, touring a self-fulfillOnly by chance we can navigate in calmas waters and this is what usually happens when we do not manage to overcome only the urgent and focus, above all, on planning and attending the important.

Examples

• The most common problems that most entrepreneurs have to manage time are:
• The estimates of time they suppose will need for an activity, to transport, to solve situations or make decisions, they are unreal and are part of the most common time waste.
• The shortage of time generally results from poor administration or a poorly planned and distributed workload.
• It is common that it is about doing too much in a very short time.
• It also happens that some entrepreneurs do not know how to say "no" to external distractions.
• They confuse priorities working on second or third importance leaving the urgent and later.
• Daily goals are established well above the ability to meet them.
• They leave the records of the registration of how the time will be used for the end of the day or when there is an appropriate time, which is not functional or realistic, since the memory can fail, with the amount of commitments and information that entrepreneurs handle.
• They do not worry about registering commitments and activities, which prevents efficiently administering time. They are generally late for meetings and in adverse situations can produce unnecessary crises.
• The lack of time planning, in many cases, limits the possibility of generating feasible solution alternatives and the possibility of selecting the most effective way of action
• Some entrepreneurs oppose the registration and control of time, since they consider it as a threat or feel insecure because they have never tried.
• In the daily time the following aspects must be taken into account:
• List the daily goals or the most important jobs to play that day.
• Register each activity in established periods of time.
• Define the relative priority and objective of each activity.
• Determine the time to suspend the activity and establish when it will be done again

How to get high performance equipment in a company

It is necessary to generate high -performance teams from the family nucleus, where parents assign roles assigned to each of the members, integrating and being aware of household activities, getting used to a responsibility from an early age, taking care of the whole environment, ifThe environment is working harmonically and forming the security of the projection of the leaders in training.

At present, work teams are formed according to the type of project, it is recommended that they be small groups, so that communication is increased and empathy is strengthened with each of the members, it is important to incorporate values that have to be incorporated andbe clear to respect it so that the skills of each participant to strategically meet the strategically set objectives.

What are high performance equipment and how?

It is important to make progress measurements and project results, have the characteristics that we can develop when we are part of a work team, the first thing I must keep in mind, is to know well the specific objectives, making it smart (specific, measurable, attainable, attainable,realizable, time). To build an effective team work and thus meet the determined goals, it is necessary for group members to develop or use some personal skills. Here, some of them:

• Listen: not only hear others, but become aware of the feelings that accompany those ideas not to hurt personal susceptibilities. Know and locate verbal and body language (gestures and postures), is a wise learning for teams.
• Ask: deepen the approaches, to know well the views of the group, this strengthens the capacity for analysis and problem solving.
• Summarize: it is the best way to check possible doubts and make synthesis of their own contributions and those of each.
• Be flexible: develop the ability to change and negotiate the views that nourish innovations, as well as to assume new norms, rules and habits in organizations, without this generating individual, personality conflicts.
• Proactive: with initiative towards improvement, to achievement. Have a positive attitude towards the challenges, instead of a position of resistance to change.
• Assertive: It is the ability to express their own ideas and needs, without running over those of the other group members.
• Open to criticism: receive criticism, return information, as a suggestion towards the process of improving the organization, not as critical or personal devaluation. It is important that, within the interaction processes in the work teams, the conditions and environment must be kept in mind where they develop their action. For example, the organizational space of an educational institution or company for preschool children, is the scene of those groups or teams that work in that place.

High performance equipment formation

Training stages:

1. Training
2. Confusion or resistance
3. Standardization or consolidation

Emotional intelligence is of importance in a group, projecting how you get with others, increasing it all your life, this is important to strengthen to carry out immediate actions when a member can emotionally lead us to a situation out of control in an individual,This is born from a family nucleus, in the labor field, in formal and informal groups, developing the feeling of equipment, offering options, intelligent optimism, with thought and care observing the emotions of the collaborators.

Emotional skills: self-confidence, knowing how to be in difficult times, enthusiasm, self-motivation, learning their own mistakes, setting concrete goals and goals in life. Impact on communication. Example. I was a blind man asking alms and said, please I’m blind help me, and almost nobody left him coins and one day a publicist took the announcement, I took it and I change it.

Examples

CIRCUS OF THE SUN

The Circus of the Sun is the most international within the circus world that travels the planet Earth. Its shows have 90 million viewers, to have this volume of public and this success is required of a professional organization of very high quality. Hence, it is another clear example of high performance work team.

Starbucks

The Starbucks coffee shop chain can be found in almost everyone. And it is not a cafeteria to use, it is a place to accommodate and spend a pleasant time. Among the success keys that place their high -performance team at the top we find an adapted atmosphere, that is, all Starbucks environments are adapted to make people feel comfortable, with colors and decoration that stimulate creativity,work and relationships.

MANZANA

Apple is one of the most successful companies in recent times. Not only is it about its design and innovation. Behind the image of its founder (Steve Jobs) there is a great team that works together so that Apple is what it is today. Some of the keys that place this company at the top is care in detail, and to work in detail the team members must be aware of the meticulous work that must be carried out. Quality, the low variety of products (in the face of competition) show work and fixation for quality, and is that, less is more in many cases.

COKE

Coca-Cola is the most international drink brand to date. His success is not only backed by his secret formula, but for the formation of a great high performance team. Within its keys we find communication essential, both internal and external, because Coca-Cola has a positioning that invites "happiness", and we understand that among the members of your team you also have to reign.

conclusion

Time is a decisive factor with regard to companies and people who work within them, so having the consciences of the characteristics of time and how to know how to take advantage of it within the organization would have a better productivity and withoutThere is dead times in which no productive value is generated.

The members share all kinds of ideas and offer about how to improve processes and work methods, unilaterally putting any of their suggested actions, an example of problem solving, are quality circles, you face members whoThey have restriction on change in the contribution of ideas, participating integrally and taking into account their participation avoiding a blockade in the activities initially proposed, the technique of rain of ideas is recommended, in order to locate the work plan avoiding defining the general objective and integratingTo the participant.

We are going to do together by team, detailing the ideas, defining and choosing simplified in order of priorities, contemplating that it is attainable and of the resources that I can contribute, with which they are actionable and committed to drawing conclusions, without wasting time andTaking into account all feedback to carry out satisfactorily, improving the processes and working methods, according to the characteristics of the team members, having authority in each of the members, having limits and attributes that work indirectly with leaders thatThey get involved, having the ability to take us to a good result.