Memo Assessment Directions and Rubric

Name
Instructor
Course
Date
Memorandum
To: XYZ, Inc. employees
From: Office administrator
Date: November 5, 2018
Subject: Invitation to a Meeting
As an organization, we are committed to ensuring that our employees stay up to date with industry news and skills. We understand that you need the motivation to feel more connected to the business. For this reason, we want to bring to your attention that Mrs. Brook Lewis will be coming to speak to you on 12/3/2018 starting at 9:00 am, ET.
Participants
It is good to note that only a specific number of workers will be coming for Mrs. Brook Lewis’s presentation. As you are all aware, we have organized a 6-month leadership development program, and we have selected a group of employees to participate in the program. This is the same group that is invited to listen to Mrs. Brook Lewis’s speech.
Venue
The meeting will be held at the executive conference room located in XYZ, Inc. Buffalo, NY. All participants will be expected to be seated by 9:00 am, ET as the meeting is projected to end at 5.00pm.
Venue Executive Conference Room
Time From 9.00am to 5.00PM

Meeting Arrangements
Proper arrangements have already been made to ensure the success of the meeting. Markedly, we have made necessary catering arrangements, and so food and drinks will be provided at the conference venue. Besides, travel arrangements are already in place for employees who will be flying from Richmond and VA. We have also made flight arrangements for the guest speaker who will be coming from San Antonio, Texas.

Moreover, I would like to thank our employees from Buffalo, NY who have volunteered to offer transportation services to both the guest speaker and their colleagues upon landing at the airport to the hotel. They will also take them back to the airport upon conclusion of the meeting. I understand that this kind of transportation will make our staff more comfortable compared to the use of taxis or public transport. This move by our personnel has reduced travel expenses by a good percentage and is encouraged in the future.
Meeting Purpose
Mrs. Lewis is a renowned international speaker, as well as expert in matters regarding businesses and employees. We have invited her to speak about various issues. First, she will talk about effective office strategies. We want to have a workforce who can manage themselves, as well as others effectively. By the end of the day, we will be able to know the type of office environment that can keep our staff motivated and satisfied. Again, there is a need to have our staff equipped with the right skills, for instance, time management as this affects productivity positively. You will learn how you can carry out your job tasks efficiently.
Teamwork plays a crucial role in the success of any organization. Everybody including the company CEO is excited to hear that Mrs. Brook Lewis will speak about this critical factor. You will get to know the benefits associated with teamwork (West 19). Again, there is a need for you to know how you can become an effective member of a team. The speaker will take you through some of the skills you need to possess for a project to be successful. This organization can only achieve its goals if the workers are professionals and good team players. As professionals, you also need to hear from an expert on how you can effectively adapt to a changing office environment. Furthermore, team-based structures are vital in a dynamic business environment (West 18). Lastly, this firm is optimistic that this conference will be of great benefit to both the staff and the organization. Below is a table summarizing the main points to be addressed in the meeting.
1 Effective office strategies
2 Employee efficiency
3 Teamwork
4 Changing office environment
Sincerely,
(Insert name), Office Administrator.
Work Cited
West, Michael A. Effective Teamwork: Practical Lessons from Organizational Research. Chichester: British Psychological Society and John Wiley & Sons, 2012. Internet resource.