project management templates

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Merits and Demerits of Using Templates for Project Management
The significance of project management can never be emphasized enough especially in professional settings such as running a business. There are various tools that have been created to make the project management process simpler and more effective. One of these tools is the use of templates. The sections that follow below will explore various aspects of the use of templates and how it can be both beneficial and disadvantageous.
There are many advantages associated with the use of templates in project management. The first one is that they save time. Because they are usually predesigned, templates minimize the period taken for data analysis and presentation (Evans, 1). This is because relying on human memory alone for the collection and analysis of data may lead to errors due to simple human errors such as omissions and skipping steps. However, using well-designed templates helps the manager remember key information required during each step of the process. Another merit is that they are effective communication tools since they are usually formulated in a format that makes it easy to analyze and understand information. Other benefits include creating an easy reference source for future projects, serve as effective planning tools, and reducing project risks just to mention a few.
On the other hand, though effective in certain aspects, templates also present various demerits in their applications.

The first one is that they are unoriginal. This is because in the present period the internet is the source of most templates used in various projects all over the world. As a result, it may be difficult to come up with a unique product while using a template used by lots of other people. Another demerit is that they are usually basic (Nield, 1). This may be attributed to the fact that the designers create them with the aim of being applicable to a broad population of users and thus they may not fully meet the needs of a particular project. Finally, templates are in most cases restrictive. This is because, while they are usually designed to conveniently produce results in a timely manner, their designs may also restrict certain aspects of data analysis.
Works cited
Evans, G. Nine Reasons Why Project Templates are Your Friend. Commitment Vision Results, 2009. www.cvr-it.com/Presentations/NineReasons.pdf
Nield, D. What is the Disadvantages of Using a Template? Techwalla.com Website, 2018. https://www.techwalla.com/articles/what-is-the-disadvantage-of-using-a-template