Virtual Fax In The Transmission Of Educational Suppliers Files

Virtual fax in the transmission of educational suppliers files

One of the guidelines in cybersecurity area are the software or methods that educational institutions must apply to ensure students’ data safely.

The information that universities, schools or educational entities generate is almost 100%, linked to the management (weight or assessment) of their students and teachers.

This data is considered sensitive and merits to be transmitted by robust and safe solutions to protect the privacy of all involved.

In this perspective, virtual fax has become an ideal option, for example for student registration.

The Spanish Data Protection Agency promotes one hundred best practices to avoid identity or manipulation of foreign data.

All educational providers have the responsibility to guarantee the safety of confidential information of their academic and labor records.

Therefore, they must ensure highly safe transfer methods to avoid data leaks and through virtual fax in any of its modalities this information is shielded.

Ferpa and the virtual fax industry

In many countries, FERPA regulations applied that are based on protecting the confidentiality of students’ qualifications and it is parents or representatives who have or give the right to have access to these school reports.

In this sense, Ferpa makes it clear that educational institutions to transmit students must use channels that ensure the protection of this data.

Virtual Fax Solutions providers ensure that their functionalities are appropriate to comply with these safety standards: HIPAA, FERPA, GLBA and CFR 21 standard in others.

Attached files with school data in PDF (portable document format) comply with ISO 32000 exchange of electronic documents.

The attachments in PDF can be seen and print on any platform: Mac OS, Microsoft Windows, Unix, Linux and almost all mobiles, avoiding its modification or alteration.

In the telematics departments of many universities in Spain, the virtual fax service is already active, for example in almost all distance or virtual universities, which develop all their services online.

With this service the institution can issue and receive safely registration, payment, schedules, finally endless documents and only:

• Students must have access to the network or virtual campus.
• Have an active email account.
• Have the digits that make up the virtual fax number
• There are only some limitations such as:
• The file size should usually not exceed 2MB size
• The virtual fax should not exceed 30 pages and the files must be of the PDF, Tiff or PS type.

Then the houses of studies have the virtual fax service with multiple channels, so there are no lost faxes and these are stored electronically safely.